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GENERAL DESCRIPTIONThe Law Enforcement Defense Division (LEDD) of the Office of the Attorney General represents the stateand#8217;s law enforcement agencies and their officials employees in civil proceedings in both federal and state court. LEDD is seeking a manager to perform legal tasks in the Law Enforcement Defense Division. Work involves creating initial drafts of complex legal documents, coordinating complex discovery documents for use in legal proceedings; assisting attorneys in preparation for trial including organizing notebooks, exhibits and witnesses; and managing attorneyand#8217;s caseload.The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the Stateand#8217;s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans. Assistant Attorneys General (AAGs) experience the challenge and honor of public service while enjoying a healthy work-life balance; hands-on legal experience; and engaging camaraderie in Austin, the scenic and lively capital of Texas.ESSENTIAL POSITION FUNCTIONSPlans, directs, coordinates, and monitors administrative activities of the division, including serving as the divisionand#8217;s executive administration liaison, procurement liaison, human resources liaison, and public information coordinator liaison
Coordinates/maintains divisionand#8217;s official records in compliance with the agencyand#8217;s Records Retention Schedule and records management requirements
Initiates all personnel action documentation
Performs budget-related activities under close supervision of division management, including assisting in performance of simple-to-routine budget tasks
Tracks and reports the divisionand#8217;s leave using the agencyand#8217;s electronic leave system
Prepares travel vouchers and documentation related to work-related travel
Oversees inventory, office space, and telecommunication needs for division
Attends office manager meetings and training
Prepares, submits, and enters legal billing reports in accordance with Division legal billing monthly reporting requirements
Assists in responding to public information requests
Prepares special division reports/updates, including budget reports, Protecting Texans Report, Settlement Report/Tracking, TDCJ Case Update, and TBPP Case Update
Coordinates orientation for all new division employees; coordinates offboarding of departing employees
Assists the division chief/deputy chief with administrative duties, such as: maintaining calendars using Outlook; scheduling meetings and appointments; drafting letters, memos, agendas, and other communications using Microsoft Word; attending meetings; and responding to telephone calls and inquiries
Oversees and manages all non-attorney staff, including but not limited to assigning and monitoring work, preparing and conducting performance evaluations, providing training and technical assistance, establishing goals and objectives for staff, developing and approving work schedules, ensuring staff are performing assigned job duties, conducting staff meetings and preparing a corresponding agenda, conducting corrective actions; and resolving work-related conflicts
Performs related work as assigned
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Qualifications: MINIMUM QUALIFICATIONSEducation: Graduation from high school or equivalent
Education: Graduation from an accredited four-year college or university with major coursework in law or a related field. Experience and education may be substituted for one another on a year for year basis
Experience: Six years of full-time experience working in the following (or closely related) fields: business administration, office management, legal services, customer service Knowledge of relevant law and legal principles and practices
Experience working with attorneys, legal assistants, and legal secretaries
Experience in supervising, mentoring, and training employees Skill in exercising sound judgment and effective decision making
Excellent organization/administrative skills, including a strong, consistent attention to detail and organized work style
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Skill in effective oral and written communication
Skill in using logic and reasoning to identify strengths and weaknesses of alternative solutions or approaches to problem
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG workspace within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
Ability to lift and relocate 30 lbs.
Ability to arrange for personal transportation for business-related travel
Ability to travel (including overnight travel) up to 10%PREFERRED QUALIFICATIONSExperience: Working in a high-paced litigation environment
Education: Graduation from a course of study for paralegals
Knowledge: Civil litigation terminology, LCMS (Legal Case Management System); policies and procedures of the Office of the Attorney General
Knowledge in the following software: Microsoft Word, Pacer, E-PRO, Excel; CAPPS (Centralized Accounting and Payroll/Personnel System)TO APPLYTo apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdfTHE OAG IS AN EQUAL OPPORTUNITY EMPLOYER
